EMAIL NOTIFICATION PRD:
| 2.3.23 | Constraint | School site Admin CMS | Content approvers shall receive email notification when principal/school users submit for review | None |
| 2.3.24 | Constraint | School site Admin CMS | Principal/school users shall receive email notification when content approvers have completed their review | None |
| 2.3.25 | Functional | School site Admin CMS | The email notification will have direct links to access the school content, photos, etc. on the content management system | Link access will requier SSO login if not logged in already |
| 2.3.32 | Functional | Super Admin Reports | Central office admin shall have the ability to send reminder emails for any who have not updated school profile content (school messages, photos, tour information, and social media links) | System Admin Dashboard per POC |
Send an automated, no-response, email notification to designated Approvers for a school site when any change has been submitted by an Editor to any of the user modifiable fields (GTKOS, Media Links, Photos, Tour dates) in the CMS.
Designated school approvers that will receive this email notification are users with an “Approver” role and are configured with access to the school.
38 – AOI
39 – AOO
37 – COSA/Directors
The email should be sent at the time when a change(s) is saved and submitted in the CMS.
A follow up reminder email should be sent 48 hours later and then weekly (during business hours) until all changes have been approved or rejected.
Email Template: PENDING APPROVAL
Cc: [ALL designated school approver(s)]
Subject: School Profile: Edits Ready for Your Review
Dear L.A. Unified School Profile Approver(s):
<INSERT SCHOOL NAME> has submitted changes to their school profile for the L.A. Unified School Explorer website.
Changes require review and approval from a regional administrator before being visible to the public. You have been designated as an “Approver” for school profiles within region <SCHOOL REGION>.
- Log into the School Explorer Dashboard School Explorer Profile Manager on the Principal Portal website and approve changes for <INSERT SCHOOL NAME>
If you do not see anything “Pending Approval” in the dashboard, then another designated approver has already reviewed the changes and no further action is needed.
The School Explorer Approver Guide with step-by-step instructions and other job aids can be found here. Please email Michael Kessler, michael.kessler@lausd.net, with the Office of School Design Options if you have any questions.
Thank you for your time and attention.
L.A. Unified, Unified Enrollment
Email Template: APPROVED/PUBLISHED
Subject: School Profile: Edits have been approved and published
Dear L.A. Unified School Principal or Designee(s):
The changes to the school profile for <INSERT SCHOOL NAME> have been APPROVED by a region <SCHOOL REGION> administrator and can now be viewed by the public on the L.A. Unified School Explorer website.
If changes were made to the “Get To Know Our School Message,” please log into your School Explorer Dashboard and update the Spanish translation for the message.
The School Explorer Editor Guide with step-by-step instructions and other job aids can be found here. Please email Michael Kessler, michael.kessler@lausd.net, with the Office of School Design Options if you have any questions.
Thank you for your time and attention.
L.A. Unified, Unified Enrollment
Email Template: REJECTED
Subject: School Profile: Edits have been rejected
Dear L.A. Unified School Principal or Designee(s):
The changes to the school profile for <INSERT SCHOOL NAME> have been REJECTED by the region <SCHOOL REGION> administrator.
- Log into the School Explorer Dashboard School Profile Manager on the Principal Portal website and review the comments and resubmit your changes.
Changes made to a school profile will not be published until the change is approved by the regional administrator.
The School Explorer Editor Guide with step-by-step instructions and other job aids can be found here. Please email Michael Kessler, michael.kessler@lausd.net, with the Office of School Design Options if you have any questions.
Thank you for your time and attention.
L.A. Unified, Unified Enrollment
